MWC 2025
NC Association of Fire Chiefs
MID-WINTER CONFERENCE & EXPO
January 30-31, 2025
Concord, NC
Select an Item from the Menu Below to Learn More
Choose Your Booth with Our Easy Vendor Registration Platform
Our Vendor Registration Platform will now allow you to select and purchase your exhibit hall booth, sponsorships, advertising and more, directly from our interactive exhibit hall map and platform. Simply click the REGISTER NOW button in any section to purchase booth and marketing services.
EXHIBITOR SCHEDULE
Wednesday, January 29th
2:00 PM - 6:00 PM: EXHIBITOR & APPARATUS MOVE-IN & SET UP
Registration North / Concord Convention Hall / Parking Lot Left of Conference Center
Thursday, January 30th
8:00 AM - 12:00 Noon: EXHIBITOR & APPARATUS MOVE-IN & SET UP
Registration North / Concord Convention Hall / Parking Lot Left of Conference Center
1:00 PM - 5:00 PM: EXHIBIT HALL & APPARATUS DISPLAYS OPEN in Concord Convention Hall
Friday, January 31st
8:00 AM - 1:00 PM: EXHIBIT HALL & APPARATUS DISPLAYS OPEN in Concord Convention Hall
11:30 - 1:30 PM: BUFFET LUNCH at Embassy Suites, sponsored by Civic Credit Union
Must be a registered exhibitor or attendee and present ticket.
Each Exhibitor will receive two lunch tickets with the purchase of each booth.
Additional lunch tickets are available to purchase at the cost of $40 each (see link below).
1:00 PM: EXHIBIT HALL CLOSED | EXHIBITOR BREAKDOWN
Please Note: In order for us to provide the best conference experience for all attendees, please refrain from breaking down and leaving the exhibit hall prior to our scheduled & posted closing time.
THE MWC EXPO IS FREE & OPEN TO THE PUBLIC
Invite Your Customers, Friends & Colleagues!
Thursday, January 30th | 1:00 - 5:00 PM
Friday, January 31st | 8:00 AM - 1:00 PM
CONFERENCE SPONSORSHIPS
REGISTRATION DEADLINE: 1-10-25, WHILE SUPPLY LASTS.
PLEASE NOTE THAT ALL PURCHASES ARE SUBJECT TO OUR PAYMENT & CANCELLATION POLICY.
Platinum
$5,000
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Two 8 x 10 Booths
(with electrical connection)**
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Two 72 x 30" Tables & Four Chairs
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Six Friday Lunch Buffet Tickets
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Two Awards Banquet Tickets
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Logo in All Event Emails & on Conference Registration Page
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10% Off All Advertising & Signage
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Dedicated Spotlight Email & Social Media Post to Members to Showcase Your Firm
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Premier Listing in NCAFC Online Vendor Directory for One Year
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Sponsor / Exhibitor Listing in the Online Conference Directory and Mobile App
Gold
$2,500
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One 8 x 10 Booth**
(with electrical connection)
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One 72 x 30" Tables & Two Chairs
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Four Friday Lunch Buffet Tickets
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Logo in All Event Emails & on Conference Registration Page
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Listing in NCAFC Online Vendor Directory for One Year
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Sponsor / Exhibitor Listing in the Online Conference Directory and Mobile App
Silver
$1,000
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Two Friday Lunch Buffet Tickets
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Logo in All Event Emails & on Conference Registration Page
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Sponsor / Exhibitor Listing in the Online Conference Directory and Mobile App
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One Golf Hole Sponsorship
**Charges for complimentary sponsor booths will be removed from invoice by NCAFC Support after order submission
EVENT SPONSORSHIPS
REGISTRATION DEADLINE: 1-10-25, WHILE SUPPLY LASTS.
PLEASE NOTE THAT ALL PURCHASES ARE SUBJECT TO OUR PAYMENT & CANCELLATION POLICY.
Conference Registration Desk Wrap
$3,500 Each
Conference Registration Center (Five Panel)
Available: 1
Attendee Tote Bag Sponsorship
$1,500 Each
Logo Printed on Attendee Tote Bags Received at Reg. Desk
Available: 0 - SOLD
Golf Hole Sponsorships
$150 Each
Sign Placement at Each Golf Hole Sponsored
Available: 18
Hotel Key Card Branding
$2,500 Each
Embassy Suites Hotel
Available: 0 - SOLD
Spotlight Email
$1,000 Each
Custom-Designed Commercial Email, Featuring Your Company's Products & Services, Sent Straight to the Inbox of 1,600 NC Fire Chiefs
Available: 8
Attendee Tote Bag Item
$75 Each
Include your Company's Promo Item in the Attendee's Bag (Please Note: Gift items must be approved by NCAFC and purchased & delivered by purchaser.)
Available: 10
Attendee Badge Sponsorship
$1,500 Each
Black & White Logo Printed on All Attendee Badge Cards
Available: 0 - SOLD
Spotlight Social Media Post
$500 Each
Custom-Designed Commercial Social Media Post, Featuring Your Company's Products & Services, Posted to the Facebook & Twitter Pages of the NCAFC, with a Reach of over 2,300 Fire Service Personnel
Available: 8
Attendee Tote Bag Flyer
$50 Each
Your Promo Flyer in the Bag of each Attendee (Please Note: Promotional flyers must be approved by NCAFC and designed & printed by the purchaser.)
Available: 20
EXHIBIT HALL SPACE
REGISTRATION DEADLINE: 1-10-25, WHILE SUPPLY LASTS.
PLEASE NOTE THAT ALL PURCHASES ARE SUBJECT TO OUR PAYMENT & CANCELLATION POLICY.
Exhibit Hall Space
Booths Include Three-Sided Pipe & Drape Dividers, one 72 x 30 inch Table, Two Chairs, Internet Access & Standard Electricity, & Two Friday Lunch Buffet Tickets. Options Include
High-Visibility Booth on Exterior of Exhibit Hall: 6' D x 8' W ($800)
Exhibit Hall Booth: 8' D x 10' W ($800)
Table Top Only in Hotel Connector Hallway: ($400)
Apparatus Exhibits
$100 Each
Showcase your apparatus in our special outdoor exhibit space. One vehicle per space. Available to Expo Exhibitors only.
Additional Friday Lunch Buffet Tickets
$40 Each
For Additional Tickets Only | Two Tickets Included with Each Booth Purchased
NOTE: Sponsorship Packages offer complimentary booth space** and additional lunch tickets, based on the package selected (learn more).
NOTE: Select Sponsorship Packages offer complimentary booth space** and additional lunch tickets, based on the package selected (see Conference Sponsorships above).
**Charges for complimentary sponsor booths will be removed from invoice by NCAFC Support after order submission
BANQUET TICKETS
REGISTRATION DEADLINE: 1-10-25, WHILE SUPPLY LASTS.
PLEASE NOTE THAT ALL PURCHASES ARE SUBJECT TO OUR PAYMENT & CANCELLATION POLICY.
Friday, January 31st, 6:30 pm - 9:00 pm
Location: Concord J (Doors Open at 6 PM)
$50 Per Person
Banquet Tickets are available for purchase separately, with the option of personalized table
selection & printing at the time of purchase.
GOLF TOURNAMENT
REGISTRATION DEADLINE: 1-24-25, WHILE SUPPLY LASTS.
PLEASE NOTE THAT ALL PURCHASES ARE SUBJECT TO OUR PAYMENT & CANCELLATION POLICY.
Tuesday, January 28, 2025
Shotgun Start @11:00 AM
Rocky River Golf Club
6900 Bruton Smith Road
Concord, NC
(Just down the road from the Embassy Suites)
$55 Per Player
Mulligans $5 Each | Forward Tees $5 Each (Limit of 2 for each)
Four-Person Scramble (Best Ball) Format. Teams will be formed from a blind drawing the night before. The top three teams will be awarded prizes along with the Longest Drive and Closest-to-the-Pin winners.
Please note: You can pay the day of the tournament. While on-site registration will be available, pre-registration better assists us in tournament planning and team assignments in advance. Plan to arrive early to get signed in and to find your team.
Join Us for a Fun Round of Golf and Fellowship!
CONFERENCE CENTER MAP
BOOK YOUR HOTEL
The Embassy Suites Hotel & Concord Convention Center
5400 John Q. Hammons Drive NW
Concord, North Carolina 28027
$174.00 per night
(Includes buffet breakfast each morning, Manager’s Reception each afternoon and in-room Internet Connection)
**There is a deposit requirement for one night’s room and tax to be charged at the time of booking. The deposit is refundable if reservations are cancelled at least 72 hours prior to the scheduled arrival date.
ORDER ADDITIONAL VENDOR SERVICES
REGISTRATION DEADLINE: 1-6-25 to avoid $100 Floor Charge. FORM & PAYMENT SUBMITTED DIRECTLY TO EMBASSY CONVENTION CENTER.
PLEASE NOTE: Internet Access & Standard Electricity are included with the purchase of a booth.
Only complete this form if additional services are needed.
To insure timely install, completion and submission of the Exhibitor Services Form to the Embassy Convention center is required. See form for complete instructions.
SHIPPING INFORMATION FOR EXHIBITORS
Shipments can be received 3 to 5 business days prior to the conference. Please ship all packages to:
Embassy Suites Hotel & Convention Center
5400 John Q. Hammons Dr. NW
Concord, NC 28027
**NOTE: Please Be Sure the following information is included on the Outside of the Container.
HOLD FOR:
(Individual Attending the Show)
(Company Name)
NCAFC Mid-Winter Conference - January 28, 2025
Box 1 of _____
All return shipping must be managed by each vendor with their preference of shipping carrier.
BE SURE TO USE OUR
CONFERENCE PLANNING TOOL
Plan and Manage Your MWC Schedule at Your Fingertips
DON'T MISS A THING!
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View the entire MWC schedule
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Build your customized schedule & view only the workshops / events you plan to attend
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View speaker bios and workshop descriptions
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Find your workshop / event location
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View the vendor directory
*Please note that exhibitors and sponsors are periodically updated on the directory leading up to the conference.
PLAN YOUR FREE TIME
Schedule & Availability May Vary
For more local attractions, visit www.explorecabarrus.com.
SPEEDWAY TOUR
The “Feel the Thrill Tour” includes a close-up look at areas that are off-limits on race days. Visit the NASCAR Sprint Cup Series garage, travel down pit road and take a picture in Victory Circle. The highlight of this one hour tour is a comfortable van ride around the super speedway where you will fell the full-tilt force of the 24-degree banking. Additional information online at www.charlottemotorspeedway.com.
CONCORD MILLS MALL
Appropriately named the number one shopping destination in the Carolinas, Concord Mills Mall offers a variety of stores and activities for the family. Anchored by the Bass Pro Shop “The Mall” will offer an opportunity for some family time while “the chief” is at the conference. Additional information about featured locations, coupons and restaurants is available at www.concordmills.com.
NASCAR HALL OF FAME
From the down-home history of stock car racing to the legendary drivers and their race cars, we’ve packed in everything that’s great about NASCAR. Every time you visit, your sense will come to life by the sights and sounds throughout the spectacular NASCAR Hall of Fame. And with amazing artifacts, interactive exhibits, simulator rides and the ever-changing events at the High Octane Theater, you’ll always encounter something new at the Hall. More information at www.nascarhall.com.
THANK YOU TO OUR SPONSORS
STRATEGIC PARTNER
